STEERING COMMITTEE ROLES
STEERING COMMITTEE MEMBER EXPECTATIONS
Demonstrate commitment in Asian American philanthropy.
Access to email and internet, to check in with an communicate with Directors and Functional Team.
Commitment to one-year term (with the exception of the Chapter President).
Time Commitment: 5-10 hours per week.
Only one person per Director position. No co-directors allowed.
Must commit to selling tickets to local chapter’s Plate by Plate Annual Tasting Benefit.
Must participate in all team meetings and calls.
Annual Membership fee of $20
Term: 2 Years. To apply for this position you must have held a position on a Local Steering Committee for at least one term
Responsibilities: Primary public representative of PbP in the local community. Direct and delegate the local steering committee team with a year-long strategy and vision consistent with PbP’s national goals. Responsible for fiscal and fiduciary stability of chapter. Ensure team cohesiveness and succession planning. Lead motivator of team. Set agenda for status meetings, updates, and follow-up communications. Participates on national calls and meetings; communicates National updates to local team. Responsible for year-end chapter report to be presented to National President on team activities, accomplishments, learned lessons and best practices. Report to the National President.
Director of Events
Role: Lead local event team and oversee team managers. Oversee planning and execution of all chapter events throughout the year and head production of “Plate by Plate,” our Annual Tasting Benefit.
Responsibilities: Set vision for all events, decide on themes, create productions materials, create solicitation/confirmation forms, liaise with participants, secure resources to enhance events, book entertainment and invites attendance by notable public figures. Responsible for year-end report to be presented to Local President on team activities, accomplishments, learned lessons and best practices. Reports to the Local President.
Manager of Event Production
Role: Support Director of Events by executing logistics relating all chapter events. Ensure seamless production of event from start to finish by implementing tasks and procedures for pre-event and post-event production.
Responsibilities: Acquire and negotiate venues, space amenities/capabilities/parameters, vendor and participant coordination, set-up/clean-up tasks, decor, rentals, supplies, multimedia requirements, auction and gift bag coordination. Communicate and coordinate with team on event logistic needs. Keep accurate log of all important event information and resources. Report to the Team Director.
Manager of Restaurant Relations
Role: Main liaison for local restaurants and culinary entities.
Responsibilities: Build restaurant relations, forge and maintain chef relations, cultivating future prospects. Manage an updated database of all culinary contacts. Network with culinary industry to represent PbP. Lead team of restaurant liaisons. Draft and update information and solicitation packets. Collect collateral on restaurants for marketing materials. Preparing and distribute chef gifts and thank you cards/letters. Report to the Team Director.
Manager of Beverage & Winery Relations
Role: Main liaison for local beverage, libation and wine industry.
Responsibilities: Manage and forge relationships with beverage, libation and wine industries to secure participation and donations. Coordinate with Corporation Sponsorships Team to garner revenue generating initiatives. Maintain current relationships, acquire new contacts, and cultivate future partnerships. Manage and update database of contacts. Lead a team of liaisons. Draft solicitation and info packets. Collect collateral on participants for marketing materials. Prepare and distribute participant’s gifts and thank you cards/letters. Report to the Team Director.
Events Team Member
General team member focused on events efforts.
Director of Partner Outreach
Role: Lead local partner outreach team and oversee team managers. Main liaison between PbP and Beneficiary Partner. Oversee and manage local campaigns and relationships with beneficiary partners.
Responsibility: Create vision for current partner campaign and set goals for a successful partnership. Maintain clear lines of communication between PbP and the beneficiary partner throughout the campaign and disseminate information to the team. Keep the goals of the theme in place within the campaign and strategizes ways to further garner awareness through collaborative efforts. Coordinate with team on partner-related community service and outreach projects. Strategize with team on promoting public awareness and education campaigns of partner’s cause. Responsible for organizing Partner Campaign Kickoff event as well as any activities/programs/events with the partner with coordination with the Event Team. Responsible for year-end report to be presented to Local President on team activities, accomplishments, learned lessons and best practices. Reports to the Local President.
Manager of Campaign Partner Relations
Role: Primary liaison for current beneficiary Campaign Partner. Reports to Team Director.
Responsibilities: Head partner selection search. Research viable organization. Update and send out applications. Collect applications and set up internal review sessions. Arrange for on-site visits and staff interviews. Engage steering committee into the process of partner selection. Maintain clear lines of communication between PbP and the beneficiary partner throughout the campaign and disseminate information to the team. Responsible for organizing Partner Campaign Kickoff event as well as any activities/programs/events with the partner with coordination with the Event Team. Collaborate with Marketing Team on awareness strategy of partners’ cause as it ties into national theme. Coordinate with team on partner-related community service and outreach projects. Compile all findings into a comprehensive deck for record keeping and present to National Outreach Director.
Manager of Past Partner Relations
Role: Primary liaison for past partners.
Responsibilities: Engage past partners in current activities without overshadowing current partner. Maintain list of past partner contacts and activities throughout the year. Provide PbPers with volunteer opportunities with Past Partners and updates team on past partner activities. Learn about all past partner missions and current programs to ensure smooth collaboration with the organizations and ability to discuss the topics within the community and train volunteers. Must be knowledgeable about past campaigns with PbP. Reports to the Team Director.
Outreach Team Member
General team member focused on outreach efforts.
Director of Marketing
Role: Lead local marketing team and oversee team managers. Develop marketing and sales strategies for the local team on all initiatives and campaigns. Collaborate with National Team to ensure message and strategy consistency and accuracy.
Responsibilities: Design action plan for marketing messages, collateral and research for the year. Oversee production of all marketing collateral, info packets, flyers, invitations, correspondence, email, newsletters, and graphics. Manage all local print and web design needs. Work with Manager of Publicity to coordinate publicity campaigns on PR and promo strategies. Plan and execute strategies to increase attendance at events and maximize ticket sales. Seek new marketing avenues through new media. Implement community affiliate program. Responsible for year-end report to be presented to Local President on team activities, accomplishments, learned lessons and best practices. Report to the Local President.
Manager of Publicity & Promotions:
Role: Lead local media and promotional initiatives.
Responsibilities: Draft press release. Maintain and updates list of media outlet contacts. Forge promotional partnerships. Create innovative ways to highlight PbP and Beneficiary Partner in the media. Promote for all PbP activities to increase attendance and ticket sales. Assists with newsletter and email communications to member listserv. Apply for awards and recognitions to recognize PbP. Report to the Team Director.
Manager of Design
Role: Create the visual images and collateral for local campaign and initiatives.
Responsibilities: Design logos and images to brand PbP and its activities. Design marketing material for output. Negotiate with third party vendors for materials and layout of the collateral. Report to the Team Director.
Manager of Multimedia
Role: Main manager of all aspects of multimedia coordination throughout the year.
Responsibilities: Head all multimedia coordination relating to all activities such as meetings, workshops, events and Plate by Plate. Coordinate audio and visual needs at events such as sounds, music, mic, projector, lighting and special effects during events. Handle photography, videography and other means of capturing all chapter events and activities. Compile content, archive, and upload unto all PbP platforms for viewing and presentation. Coordinate with IT to upload all content onto PbP sites and social media platforms. Must have knowledge of photography, videography, post production editing, audio/visual technical requirements with live performances and presentations. Having own equipment and/or ability to procure technical capabilities a plus. Report to the Team Director.
Marketing Team Member
General team member focused on fundraising efforts.
Director of Operations
Role: Lead local operations team and oversee team managers. Support Local President with logistics and duties.
Responsibilities: Manage chapter logistics and organization duties. Main holder of organization policies and polices inconsistencies. Coordinate team meeting logistics, mail coordination, storage, and chapter equipment/supplies maintenance. Keep abreast of PbP policies and maintains chapter adherence. Responsible for year-end report to be presented to Local President on team activities, accomplishments, learned lessons and best practices. Reports to Local President.
Manager of Knowledge Management
Role: Primary holder of all local PbP knowledge and manage accessibility of internal PbP data.
Responsibilities: Create strategy in data organization, organizes and maintains chapter databases of critical contacts, chapter calendar, spreadsheets, developing knowledge sharing templates and guides, maintains email listserv, upkeeps with intranet updates. Act as primary secretary for all steering committee meetings and records meeting minutes. Report to Team Director.
Manager of Information Technology
Role: Primary coordinator for chapter IT needs.
Responsibilities: Maintain and identify immediate and future IT needs by creating a vision for technology management. Manage PbP web presence, private intranet, email listserv, and online credit card processing data. Present tutorials to team on how to use PbP IT properties such as JIRA and website updates. Coordinate with Marketing team to updates social media profiles. Report to Team Director.
Operations Team Member
General team member focused on operational efforts.
Director of Fundraising Development
Role: Lead local chapter revenue generating efforts. Manage a team of manager in all areas fundraising.
Responsibilities: Ensure revenue streams from various sources and initiatives via local outreach to corporations, individuals and public entities. Responsible for strategic planning of all fundraising opportunities. Delegate categories to team managers and works with National to device best ways to maximize profits. Maintain records and database of all contacts and relationship logs. Report to the Local Chapter President.
Manager of Corporate Relations
Role: Lead local corporate sponsorship efforts. Main liaison between PbP and Corporations.
Responsibilities: Focus on revenue generating efforts for the chapter. Solicit and manage relationships with local corporate entities. Secure cash sponsors, underwriters, in-kind donors and other synergistic corporate partnerships. Work with National Director of Corporate Relations on local component of any sponsorship strategies. Leverage community, corporate and political relationships for PbP opportunities. Responsible for planning Corporate Sponsor Appreciation Event. Responsible for year-end report to be presented to Local President on team activities, accomplishments, learned lessons and best practices. Report to Local Director of Fundraising Development.
Manager of Employee Affinity Groups and Matching Grants
Role: Primary liaison with corporate employee affinity group and department for matching grants.
Responsibilities: Identify companies with Asian American affinity groups and engage employees into PbP activities. Enlist PbP as a vetted non-profit for companies to funnel employees seeking volunteer opportunities. Solicit sponsorship dollars and donations from Employee Affinity Group budgets. Encourage PbP volunteers to donate to PbP and have their companies match their donations. Identify companies that have matching grant programs and engage their employees. Reports to Team Director.
Manager of Auction Donations
Role: Lead coordinator for live, silent, and online auction solicitation for all chapter activities and some national activities. Main liaison between PbP, donors and bidders.
Responsibilities: Solicit premium auction and gift bag items for all events. Ensure adherence to auction donor and bidder guidelines. Create solicitation materials. Maintain and update a master database of targets. Maintain and update list of inventory, confirmed items, and status of delivery. Produce bid sheets with product/services descriptions and starting bid prices/price increments. Manage auction process on the day-of event by coordinating delivery to and from event, setup of silent auction area, supervising schedule, and handling volunteer team. Follow up with post-event non-paid items, updating and reconciling database, and issuing thank you letters and tax receipts. Coordinate auction displays with Event Team. Report to Team Director.
Manager of Sales
Role: Lead sales efforts for all local chapter activities, particularly tickets for events. Strategically motivate the team to sell for PbP and creates innovative ways to mass market our products to maximize sales. Devise loyalty and reward program to thank our team members and customers.
Responsibilities: Create sales targets for each product and a unique and fun way for all team members to participate. Have a pulse on the market to gauge price points and popular sources of sales promotions. Incentivize team member to sell and ensure highest profit margins possible. Maintain records and database of sales activity.
Fundraising Team Member
General team member focused on fundraising efforts.
VOLUNTEER RELATIONS TEAM
Director of Volunteer Management
Role: Lead local volunteer team and oversees team managers. Perform as Human Resources division for PbP and acts as main liaison between PbP and its volunteers, new and current.
Responsibilities: Develop and implement volunteer recruitment and screening process. Ensure chapter adherence to PbP staffing policies. Receives and holds all applications. Manage database of volunteers. Reviews applications and places applicants into positions that fit their skills sets and fulfill PbP needs. Oversee all general volunteer events and meetings. Manage staffing needs for events and committees (i.e. name tags and business cards). Maintain constant communication with new and current volunteers. Resolve staffing issues with the Local President. Strategize initiatives to enrich the PbP experience, motivate volunteers and alleviate burn out. Plan the Volunteer Appreciation Event. Responsible for year-end report to be presented to Local President on team activities, accomplishments, learned lessons and best practices. Report to Local President.
Manager of Team and Leadership Development
Role: Support the Volunteer Director by focusing on stability on the Steering Committee.
Responsibilities: Create leadership and bonding activities for the Steering Committee and potential new leadership team members. Seek opportunities for PbPers to enhance leadership skills through workshops, inviting guest speakers, training sessions, and skill-based activities. Plan recreational activities for team building and burn-out relief. Report to Team Director.
Volunteer Team Member
General team member focused on volunteer management and leadership development efforts.